Solution Spotlight: Tracking Hours for Internships, Practicum or Projects

The following solutions were created for a TCU graduate program to track required hours documenting their student experience in practicum and clinical experiences, conferences, project development, etc.  These solutions could easily be applied to other programs or projects within a course where multiple submissions are required to earn points towards a course or program requirement.

Use the Discussion Tool to Track Hours

Discussion is set up using single-user groups with each topic assessed separately, so only the instructor sees each student’s responses and all responses are grouped together (when instructor has filtered by user). Student workflow requires the student to start a thread, attach their form, and then post a general comment indicating the quantity of hours being submitted. Scores are automatically aggregated in the gradebook as the instructor scores each thread (student submission).


  • Hours/score can be tracked separately for each submission but a total score will display in the gradebook.
  • Student view in gradebook will display all linked approved files and total score/hours earned.
  • Students can see individual post score/hours earned in Class Progress tool>Discussions>topic details.
  • Instructor does not need to reply to each discussion.
  • Instructor does not need to manually calculate hours.
  • All submissions and grade fields are in one screen.


  • Students will need to remember to go to Class Progress to see scores on individual threads. Threads are automatically aggregated in the gradebook, providing the running total / progress toward completion.

Get Started with the Discussion Tool for Hours Tracking

Use the Assignment Tool to Track Hours

This option uses individual assignment folders where all students submit to the same folder. This means that the course would have one assignment submission folder called “Hours Tracking”, for example, and all students would submit all work to this folder. TCU Online will group submissions by user and display the date/time submitted.

Student workflow requires the student to select the assignment submission folder, attach the form, and add a general comment indicating the quantity of hours being submitted.

Scores will be displayed in the gradebook in one column. The column will be worth 1,000 points. Students and the instructor can see progress by consulting the gradebook. Students can see feedback files by going to the assignment submission folder and clicking feedback. The running total score and any text feedback are listed on the Grades page visible to each student and in Class progress.


  • Within the assignment submission folder feedback area, feedback files are in a list; this is easy because students can opt to download all feedback files with a single click.
  • Options for giving feedback:  You can use TII (rec setting threshold at nothing below 76% and do not submit to repository); faculty can download and open in Word / Acrobat, add comments, digitally sign, and then re-upload.


  • Potential for loss of incremental data due to manual input by instructor in one field tabulating the running “score/hours” for each student.
  • Overall, this is a very manual process with high potential for error.

Get Started with the Assignments Tool for Hours Tracking

TCU-specific Documentation Tags

acceptable access accessibility accessible accommodations activate activate course activities ada additional additional time adjusted final grade android annotations announcements anonymous app apple apps assignment grader assignments athlete attachment attendance audio auditor banner best practice best practices binder blind marking bonus bookmark bookmarks calendar cancelled course categories category chat class engagement classlist class progress combined combined shell completion tracking content content statistics content tool copy copy course course access course admin course home course offering course shell course snapshot course title crash course data dates design disability discussion discussions document storage draft dropbox e-rater email email all classes email groups embed end date engagement english enroll enrollment enrollments event log event logs exam exams exclude exempt exempt grade exemptions export export grades extend access extension extra credit extra time Facebook faq far feedback file file extensions files file size file types final adjusted grades final calculated grades final grade final grades force locale french GA gardes google drive gradebook grade item grade items grademark grades grade scheme grading grading system group chat groups guest hide history homepage homepages hours tracking html html editor html template html templates hyperlink import import grades inactive individual insert stuff instructor instructor presence instructors intelligent agents iOS item items journal journals kanopy language library database limit link locale lockdown browser locker Log In login bookmark LOR manage dates master courses math missing class modules monitor mytcu name new faculty notifications offset offset dates originality overview pass/fail password pedagogical points peoplesoft permissions personalize photo platform requirements points post practice run preferences preview grades professor published pulse question library question pool questions quick link quicklinks quiz quiz import quizzes random sections record video release conditions release grades replace strings reply-to report request request bookmark reset reset quiz respondus restore restricted restrictions roles role switch rubrics scantron schedule scorm section change sections selectbox self-enroll self assessments set dates settings setup wizard shared shared shell shell shuffle snapshot solution spotlight sos spanish special access special class start date statistics student student grades students study abroad submission folder submission view submission views surveys TA table of contents teaching assistant technical requirements template test text text grade item time tips tool access trademark turnitin twitter update profile updates upload content user profile user progress verify enrollments video video note view as student viewer virtual classroom visibility visibility web conferencing weighted widget widgets