Parts of a Form

There are two areas to complete when creating a form template: form template details and form template content. The details area contains the name and description of the form template and which courses have access to it. The content area contains the actual fields users fill out.

The content area of a form template can contain two types of fields: system fields and custom fields.

System fields automatically populate with data from a user’s profile. Some typical system fields include:

  • First Name
  • Last Name
  • Email
  • Picture
  • Address

Custom Field Options

Custom fields allow users to fill in content. You define what type of information users enter in a custom field and whether it is required.

Drop-down List

Creates a drop-down list of options that users can choose between. Use this option when you want users to choose only one option from a predetermined list.

It is good practice to make the default value descriptive text rather than one of the options. For example, — Select a file type — or — Choose an action –.

Radio Button List

Creates a set of radio buttons that users can choose between. Use this option when you want users to choose only one option from a predetermined list.

Check Box List

Creates a set of check box items that users can select options from. Use this option when you want users to choose one or more options from a predetermined list.

Text Input – Simple Text

Creates a standard text field for entering text. You determine how many characters the text field accepts. You can also provide default text or instructions to help guide users’ responses.

Text Input – Formatted Text

Creates a text field that uses the HTML Editor. Formatted text fields allow you to use graphics, tables, links, and other functionality available in the HTML Editor.

Numeric Input

Creates a field that only accepts numeric data. You can specify whether to allow decimals and negatives.

If the input contains numeric characters as well as symbols or text, use a simple text field instead. For example, for phone numbers or product numbers, use a simple text field and provide examples such as (555) 555-5555 or 1264-AX100.

Date and Time Input

Creates a standard calendar and time field for selecting a date and/or time.


Provides a rich text field for adding a content area to a form. A content area provides information to users rather than collecting it. For example, you could provide text instructions, a graph, or an image.

File Upload

Creates Add a File and Record Audio buttons and dialogs for each. You can specify what types of files users can upload and the maximum file size allowed.

Rubric Evaluation

Allows you to insert a rubric created in Brightspace Learning Environment. Use this option to gather consistent feedback from users. For example, create a peer evaluation form that includes a rubric with the appropriate assessment options.

Brightspace ePortfolio Item Link

Creates an Add button and dialog that lets users associate the form response with an item in their Brightspace ePortfolio. You can restrict what types of items a user can link the form response to. For example, if you have a form template for reflecting on or evaluating a presentation, require that users link to the presentation in the form.

When you follow a link in a form, you have the same permissions for the item as you do for the form, even if the permissions differ from your normal permissions for the item.

Org Unit

Creates a drop-down list of org units (courses) limited to a user’s enrollments. You can define what type of org units display in the drop-down list (for example, Course, Group, Semester, etc.). Use this field if you want to tie form data to an org unit.