Special Course Admin

A TCU user is defined as a user who will have or already has a TCU ID number or email address. If a user is an incoming or current TCU student, faculty, or staff, these steps should be followed. Any user who will have a TCU ID number/email, but that has not yet been created, will need to be put on hold until the user creates these credentials.

1. Log in to TCU Online, select the special course from the My Courses area of the Homepage.
2. Select Classlist from the Navigation bar.
   
3. Select the Add Participants button, then Select Add existing users
   
4. On the page that follows, type the TCU ID number or email address of the user you need to enroll (we recommend this rather than searching by name since there might be multiple users with the same name). Click the Search icon.
   
5. When you locate your user, select the Role dropdown menu and set their role to Student.  Then, check the box next to their name and select Enroll Selected Users.
   
6. A confirmation of enrollment page will display the user(s) that you enrolled.  Click Done or Add more Participants to repeat steps 4-5 for adding any other additional users.
7. Once your users are enrolled, we recommend emailing them this TCU user login script.

A TCU user is defined as a user who will have or already has a TCU ID number or email address. If a user is an incoming or current TCU student, faculty, or staff, these steps should be followed.

When bulk enrolling TCU users from a file, it is imperative that you create the file using the correct TCU credentials, including their TCU ID number, network username, and TCU email address. Enrolling users with incorrect credentials will impact their official enrollments and ability to login. Any user who will have a TCU ID number/email, but that has not yet been created, will need to be put on hold until the user creates these credentials.

1. First, build your file using the Import TCU Users From File Template as a guide. Note the example file formatting. TCU user credentials, such as first and last name, username, ID number, and TCU email address, must be added to the template file according to these user account requirements and formatting standards. Not following these requirements and standards when creating your template file will cause enrollment errors later. Refer to the example.
   
   • TCU network username/alias will be their Username.
   • TCU ID number will be their Org Defined ID.
   • To learn how to locate the correct network username (alias), review these steps to Find a User’s TCU Network Username/Alias.
   • Role will be Student.
2. Once your template file is built, be sure to delete the first row.
3. Log in to TCU Online, select the special course from the My Courses area of the Homepage.
4. Select Classlist from the Navigation bar.
   
5. Select the Add Participants button, then Select Import users from a file on your computer.
   
6. On the page that follows, select Choose File to select the file containing your roster in our template format.  While you can, for TCU users, check the box to send an email notification to the student, we actually recommend that the notification come from you directly so they have context about what the enrollment is for.  
   
7. Click Import.
8. On the page that follows, you will see a confirmation page that your users were enrolled.  If you see an error, it is likely due to a problem with the data entered in your file. The most common issue is forgetting to delete the first row containing the column information (first name, last name, username, etc).
9. Click Done.
10. Once your users are enrolled, we recommend emailing the following to them. This script is specific to TCU users.

A non-TCU user is defined as a user who will never have a TCU ID number or email address. This should never be utilized for incoming or current TCU students, faculty, or staff. This is not a temporary access pass.

1. First, build your file using the Import Users From File Template as a guide. Note the example file formatting. Non-TCU user credentials, such as first and last name, username, org defined ID, and email address, must be added to the template file according to these user account requirements and formatting standards. Not following these requirements and standards when creating your template file will cause enrollment errors later. Refer to the example.

1. • The user’s firstname.lastname (with a period between the names) will be their Username.
   • The user’s firstname.lastname (with a period between the names) will be their Org Defined ID.
   • Role will be Student.
2. Once your template file is built, be sure to delete the first row.
3. Log in to TCU Online, select the special course from the My Courses area of the Homepage.
4. Select Classlist from the Navigation bar.
   
5. Select the Add Participants button, then Select Import users from a file on your computer.
   
6. On the page that follows, select Choose File to select the file containing your roster in our template format.
7. IMPORTANT: Do NOT check the box to send an email to users. Sending an email will cause confusion for non-TCU users [the email will provide instructions for logging in with TCU credentials, which they do not have].
   
8. Click Import.
9. On the page that follows, you will see a confirmation page that your users were enrolled.  If you see an error, it is likely due to a problem with the data entered in your file. The most common issue is forgetting to delete the first row containing the column information (first name, last name, username, etc).
10. Click Done.
11. Once your users are enrolled, we recommend emailing them this non-TCU user login script.

To unenroll users from your course, follow the steps below.

1. Log in to TCU Online, select the special course from the My Courses area of the Homepage.
2. Select Classlist from the Navigation bar.
   
3. Check the box next to the user you want to unenroll. If you wish to unenroll multiple
   
4. Scroll up to the top of your classlist and select the link for Unenroll.
   
5. On the confirmation box that opens, click Yes to confirm you want to unenroll.