About the Special Course Admin Role

Special courses consist of courses that utilize TCU Online for special programs or other entities not listed with the Registrar (e.g. program orientations, etc.). Special courses require at least one Special Course Admin. The Special Course Admin role consists of the same permissions as the Professor role, but includes the ability to enroll/unenroll students (individually or from a bulk file).

How-to directions for Special Course Admins are listed below.

If you wish to request a special course, please submit the Request a Special Course form. The form will ask you to designate a Special Course Admin.

If you wish to add/change a Special Course Admin, please submit the TCU Online Support Form, providing the course information, and the name and TCU email address of the faculty or staff you wish to designate as a Special Course Admin.

This role will not be used for classes listed with the Registrar, unless in an extreme/special case.


About Enrolling Users

Special Course Admins can log in at http://d2l.tcu.edu using your TCU network credentials (the same you use for My.TCU). Special Course Admins can enroll users with the Student role into a course by uploading a file, or one-by-one. [To request enrollments that are non-Student roles (e.g., Professors, TAs, etc.), the lead Professor/Special Course Admin for the course can submit the Request Additional Enrollments form.]

Policies:

  • If a user has (or will soon have) a TCU ID number, they must be enrolled with their TCU credentials, including their TCU ID number, network ID and TCU email address. Enrolling users with different credentials will impact their official enrollments and ability to login.
  • Non-TCU users who do not (and will not) have TCU ID number, network id or email may be enrolled into courses, however, you must follow the user creation format so their accounts are not confused with TCU users. For non-TCU users, you would create the username and org defined ID as their firstname.lastname (with a period between the names). More information can be found under the Import Non-TCU Users from File section below. 
  • It is imperative that you verify email addresses, names, and TCU ID numbers (for TCU users) prior to enrolling them.  Failure to do so could disrupt user access or later enrollments. Any corrections to user accounts should be sent to the TCU Online Support Form.
  • For all users, be sure to verify their name and email addresses (including TCU ID number for TCU users) prior to enrolling them into the platform.

Enroll TCU Users One-by-One

This process should be used for TCU users first, since their TCU network id and ID number will already be added into the platform.

  1. Log in to TCU Online, select the course from the My Courses area of the Homepage.
  2. Select Classlist from the Navigation bar.
    Classlist
  3. Select the Add Participants button, then Select Add existing users
    Add Participants - Add Existing Users
  4. On the page that follows, type the TCU ID number or email address (we recommend this rather than name since their might be multiple users with the same name) of the user you need to enroll. Click Search.
    Add Existing Users Search
  5. When you locate your user, Select the Role dropdown menu and set their role to Student.  Then, check the box next to their name and select Enroll Selected Users.
    Set Role and Check Box to Select User
  6. A confirmation of enrollment page will display the user(s) that you enrolled.  Click Done or Add more Participants to repeat steps 4-5 step for adding any other additional users.
  7. Once your users are enrolled, we recommend emailing them this TCU user login script.

Import TCU Users from a File

A TCU user is defined as a user who will have or already has a TCU ID number or email address. If a user is an incoming TCU students, faculty or staff these steps should be followed. Enrolled of a user who will have a TCU ID number/email but has not yet been created their user accounts, will need to be put on hold until those credentials are setup.  If a user has (or will soon have) a TCU ID number, they must be enrolled with their TCU credentials, including their TCU ID number, network ID and TCU email address. Enrolling users with different credentials will impact their official enrollments and ability to login.

  1. First, build your file using the Import TCU Users From File Template as a guide.  Be sure, once your file is setup to delete the first row.  Example File formatting is below.

    TCU User File Example
    REQUIRED for TCU users: All users with a TCU email address and ID number must be setup according to our user account standards.  Not following these requirements will cause enrollment errors later.
    -TCU network alias/ID will be used as their username.
    -TCU ID number as their org defined ID. Example: If a student’s name is John Doe with email address j.doe@tcu.edu with TCU ID number 100100100.
    The username would be jdoe and org defined id would be 100100100.   Note: Most often the username is the same as the first part of their email address without the periods, however, this is not always true for all users. To learn how to locate the correct network alias, review these steps to Find a User’s TCU Network Alias/ID.
  2. Log in to TCU Online, select the course from the My Courses area of the Homepage.
  3. Select Classlist from the Navigation bar.
    Classlist
  4. Select the Add Participants button, then Select Import users from a file on your computer.
    Add Participants - Import from File
  5. On the page that follows, select Choose File to select the file containing your roster in our template format.  While you can, for TCU users check the box to send an email notification to the student, we actually recommend that the notification come from you directly so they have context about what the account is for.  
    Import Users From File
  6. Click Import.
  7. On the page that follows, you will see a confirmation page that your users were enrolled.  If you see an error, it is likely due to a problem with the data entered in your file. The most common issue is forgetting to delete the first row containing the column information (first name, last name, username, etc).
  8. Click Done.
  9. Once your users are enrolled, we recommend emailing the following to them. This script is specific to TCU users.

Import Non-TCU Users from a File

A non-TCU user is defined as a user who will never have a TCU ID number or email address. This should never be utilized for incoming TCU students, faculty or staff. This is not a temporary access pass.

  1. First, build your file using the Import Users From File Template as a guide.  Be sure, once your file is setup to delete the first row.  Example File formatting is below.   For non-TCU users, you would create the username and org defined ID as their firstname.lastname (with a period between the names)
    File Setup Example
  2. Log in to TCU Online, select the course from the My Courses area of the Homepage.
  3. Select Classlist from the Navigation bar.
    Classlist
  4. Select the Add Participants button, then Select Import users from a file on your computer.
    Add Participants - Import from File
  5. On the page that follows, select Choose File to select the file containing your roster in our template format.  IMPORTANT: Do NOT check the box to send an email to users. Sending an email will cause confusion for non-TCU users, since the instructions would provide information for logging in with TCU credentials, which they do not have.]
    Import Users From File
  6. Click Import.
  7. On the page that follows, you will see a confirmation page that your users were enrolled.  If you see an error, it is likely due to a problem with the data entered in your file. The most common issue is forgetting to delete the first row containing the column information (first name, last name, username, etc).
  8. Click Done.
  9. Once your users are enrolled, we recommend emailing them this non-TCU user login script.

Unenroll users

To unenroll users from your course, follow the steps below.

  1. Log in to TCU Online, select the course from the My Courses area of the Homepage.
  2. Select Classlist from the Navigation bar.
    Classlist
  3. Check the box next to the user you want to unenroll.
    Check box next to User name
  4. Scroll up to the top of your classlist and select the link for Unenroll.
    unenroll
  5. On the confirmation box that opens, click Yes to confirm you want to unenroll.
    Confirm unenrollment